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Office Associate

CertaPro Painters® is a leader in the residential and commercial painting industry. We are a national organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our client.

What we're looking for

Position Overview:
Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development.

- High school diploma or GED
- Proficiency in QuickBooks
- Bilingual Spanish is preferred
- College degree a plus
- Experienced with social media and digital marketing
- Organized and detailed oriented
- Knowledge of Microsoft Office packages
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- 1 year of Office Assistant experience (preferred)

- Enter all invoices and checks into Quickbooks
- Create sales packages, send and schedule estimates for Sales Associates
- Send estimate follow up letters to customers with Sales Associate’s direction
- Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan
- Ensure all customer mailing lists are up to date
- Perform commercial telemarketing
- Maintain inventory and update all point of sale material
- Issue Purchase Orders (PO’s)
- Coordinate production schedule
- Interact with paint crews on a daily basis
- Pay all bills + maintain all flies
- Manage paperwork for new hires
- Conduct constant follow ups with customers
- Participate in regional or national on-going training conferences/meetings