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Office Manager

We are currently looking to hire an Office Manager. Responsibilities include:
Coordinating project deliverables
Invoicing and job costing
Making and receiving promotional calls
Monitoring of production staff
Scheduling
Collects accounts receivable
Coordinates the Rainy Day Plan (RDP) to ensure optimal productivity of crews
Maintains positive relationships with customers, subcontractors, suppliers, and other employees
Ensures administrative duties are complete in a timely manner, including maintaining all data (lead profiles, job profiles, proposals, etc.) in the database and preparing reports/documentation as required
Prospecting
Participates in personal development through training/education and attendance at meetings and conferences as needed

What we're looking for

Advanced education degree, coursework, or tech school a plus
Strong verbal/written skills, to include proofreading and basic math skills
Exceptional customer service skills
Strong computer and internet skills
Experience with QuickBooks preferred
Previous experience in sales, marketing, accounting, HR, and/or in an administrative position a plus
Outstanding phone skills
Quality conscious and detail oriented
Strong communication and interpersonal skills
Valid Driver’s License
Spanish Fluency is a plus

General Job Responsibilities and Required Skills
  • Requirements:
  • Excellent written and verbal communication skills
  • Active listener
  • Detail oriented
  • Customer service mindset
  • Coachable
  • Ability to navigate software based platforms
  • Organized
  • Multi-tasker